These are my top 10 tips for successful wedding client consultation meeting. This time of year, I’m meeting lots of brides and grooms and sometimes that happens over skype. These same tips apply even to a virtual skype meeting. You still want to have samples of your work, dress professionally, and follow up the right way. ☺
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hi guys welcome back to my channel this week we are going to talking about the client consultation so here in Maryland it is we're kind of wrapping up engagement season really and the holidays have past Valentine's Day has past and there are lots of newly engaged couples that are planning their weddings for this year and next year this got me thinking about my whole consultation process and what that looks like complication seems kind of scary I remember getting super nervous before consultations and not knowing what to say or what to bring up with what they were going to ask me and that kind of thing so I thought if you are in my shoes where I used to be a few years ago and you're going to go into a client consultation that I want to set you guys up for success and I want to give you guys these 10 tips that some of them are from before the meeting even starts during the meeting and after the meeting for how you can come across more professional and hopefully book way more of these kind of consultations so let's dive in so the first thing you need to do before the meeting is provide your price if you're not going to give them your complete price list at least give them a starting price or an average investment price that is what I do I don't want my pricing to be a big secret and to waste my time and their time when they may not be able to afford me that way when you go into your meeting you're not talking about numbers you're not only talking about pricing you can talk about who they are as a couple what their day is going to look like and there seems and just make sure that you're a good fit instead of it being all numbers after you've given them your pricing you're going to choose a location now you want to choose the location that reflects your brand so it kind of fits with what you are selling and that also is professional so I like to choose coffee shops hopefully something more mom-and-pop instead of big chains because I like it to be a little quieter a little more time and space the tables need to be a little bigger so that we can look through some sample albums and things like that so when you're choosing your location be mindful of how professional it can come off next you're going to want to arrive early so if you're meeting at 12 make sure that you're 15 minutes early be there at 11:45 and decide where you're going to sit lay out your sample albums make sure that that first initial meeting with them they see that you've taken the time to consideration and a lot of times I found my clients arrive early too so it's great whenever I'm early and it just looks way better than them waiting on you the last thing you want is for your client to be waiting on you of course also want to dress professionally so even though I meet my clients at a coffee shop I am going to dress a little nicer than if I were meeting a friend at a coffee shop this is my client first impression of me in person and I want to make sure that it winds up with what I have online but also that I just look professional because they're going to be making very quick judgments as to whether or not they trust me with their wedding day pictures and I don't blame them next you'll want to make sure before you meet that all the important decision makers are going to be present so maybe this is mom and dad maybe this is a family member or maybe it's just your couple either way make sure that everybody who's going to have an influence in that final decision is present so you're at the meeting what do you bring and what do you say so we touched on this a little bit earlier when I mentioned sample albums so you'll want to have samples of your work I like to have physical albums print things that they can just look through and spread out on the table in front of them rather than on a screen I also sometimes bring an iPad if I have a wedding that's taking place at the same venue and I want to show them specific work you can do an iPad you can do a slide show of any kind but the important thing is that you have samples of your work that are reflective of your current and best portfolio the next thing you'll want to have at the actual meeting is a leave behind so this is a sample contrast maybe your business cards some collections information so that they don't have to feel like they need to take notes or remember every single thing you say that they will be able to take this and has your branding all over it of course and they can review it at their own pace on their own time then you'll want is to have something to take notes on now I have a consultation worksheet it's very smaller to toss a couple of questions but it helps me keep track of anything that they say specifically that I'd like to remember that sheet is going to end up in there file folder and Facebook so I'm going to throw that in there with their signed contract and it also helps keep the meeting moving if they don't have any questions or they're particularly shy or anything like that helps me to keep them the link sometimes I don't use it you should really read the meeting sometimes they have plenty to say and you're really connecting and you don't need to take notes but I think it's professional to take notes especially if they have questions and you want to specifically be able to follow up on something that they've said it helps you to stay on top of that so be sure to take notes but don't have your head down and taking notes the entire time take a few notes would be sure to keep the conversation moving so course during your meeting you're going to talk about their day they're going to ask you questions you're going to probably cover some policies and things like that about your company and what it is to book you but at the very end be sure to say if it's true I would like to work with you be sure to tell them I love your theme I think you guys are awesome I love to be a part of your wedding day this is something that I didn't do for years and I realized when I was talking to another mentor of mine and they were specifically saying this is something that you need to say if you think you're a good fit you should tell them that so be sure to tell them that you want to work with them all right we're at the final two points after the meeting you want to show gratitude you want to send them a thank-you note even if it's just an email thank them for their time thank them for considering you they have a lot of options and it's something that I think all wedding professionals should point out and say hey you've got lots of options thank you so much for taking 20 minutes to sit down with me and review my work this also opens the line of communication where you can say if you have any questions or if you'd like to see a proposal which is my final step I can send that to you so at that point I would send a proposal and hopefully go ahead and book them so that's it those are my 10 tips or steps for how to have a successful client consultation if you have any questions or you'd like to share how you conduct your client consultations we are going to continue the conversation in the comment section below thank you guys so much for watching bye guys you